Beware Of These Common Booster Club Management Pass Off Problems

Introduction

Serving in a booster club is a unique and fantastic opportunity to help others as well as give back to a community along with others. Despite this great opportunity, sometimes issues arise and cause a hiccup in the plans to serve well and efficiently. One of these hiccups occurs through booster club management pass-off problems that arise when leadership teams transition.

Booster club pass-off problems happen when there is a passing of booster club management from one team to the next. This issue can arise easily in booster clubs, but with the right knowledge and the right tools, this problem can also be solved in an easy and swift manner.

Common Pass Off Problems

There are many types of booster club management pass-off problems that can plague booster club management. Below are some examples of the most common booster club management pass-off problems.

Non-communication by Previous Leadership

One way booster club management passes off problems come to fruition is due to the lack of communication. This is due to the exiting leadership or booster club management not sharing all of the details and pertinent information with the incoming leadership team.

When a booster club leadership transition is happening, both the exiting and entering leadership teams must communicate in some fashion. Without communication, the new leadership will not be able to run the club due to a lack of key knowledge and insight as well as a lack of the necessary materials.

Lack of General Document Transfer

Booster clubs should keep all documents on file. The documents that a booster club possesses belong to the club as a legal entity and not any person or people. Despite this, many times a problem comes up when documents are not transferred, leaving the new management with a lack of information and understanding.

Lack of Access to Club Bank Account(s)

Probably the worst way to cripple and hinder an incoming booster club management team is to withhold or not properly hand over access to the booster club’s bank account. The bank account is vital for club operations and fundraisers.

Lack of Access to Marketing Software

All marketing and promotions software should remain in the hands of the club as official booster club property. So, if a marketing director is leaving and decides that the version of Adobe Photoshop on his laptop that was purchased with club funds is theirs, then they are withholding a product that belongs to the booster club. All marketing materials both physical and digital are property of the booster club alone.

Lack of Access to Financial History/data

All financial information, history, and data are the property of the booster club. Whether this info is stored in the online software or kept in a physical ledger in pen and paper, the financial information shall remain with the club and passed off to the new management team when a transition is taking place.

Lack of Access to Organizational Founding Documents (i.e. articles of incorporation)

Without the documents that show who your club is and that you are a legal entity, you are essentially NOT a legitimate club. Without the knowledge of where these documents are, it presents a huge problem for the incoming booster club management.

Solutions to Leadership Pass Off Problems

Just as there are many booster club management pass-off problems, there are many solutions as well! Some of these solutions include:

• Talking to previous club leadership: This is easily the easiest and most efficient way to ensure a healthy transition. If any problem or issues arises talk to the former management team first. You may think that they are trying to shortchange your new club, but in reality, the problem may stem from a simple mistake. The best way to solve the issue at hand it is to talk and make sure you are clear about what you need and how the previous leadership team can help.
• Talk to parents, school administration, and coaches to encourage a healthy transition: Remember, the goal of a booster club is to serve students and your school. If the former and current leadership teams are fighting, then no one is being served or thought for.

A great way to speed up the process and cooperation in solving the pass-off problems is to ask the people your club serves to help make a push of urgency. Be sure to let parents, administration, and coaches know the sooner the problems are solved the sooner you can serve them and their needs.

• Legal actions: When encountering booster club management pass-off problems, there is always the risk and option of legal action. This should an absolute last resort. The reason is that the costs and time spent on legal actions are burdensome. However, in some cases, this may be the only proper way of resolution.

As your club considers different solution approaches, make sure you are using the best option for your club. As well as the best option for your club and situation, make sure you are also using the method that will resolve the problem in the easiest and quickest way.

How Booostr Helps

Booostr is another great option that helps booster clubs by storing all of their information in one safe and local spot. One of the toughest challenges of booster club transitions is tracking down every person and getting all of their information in a timely manner. Even if the existing leadership is cooperating and eager to help you this can still be a long and arduous process.

Booostr helps take away many of the pains of leadership transitions by having booster club documentation and financial history stored in one central cloud location, essentially taking out the waiting and chase downs of leadership transitions.

As centralized document storage for booster clubs, Booostr, gives clubs a one-stop shop for all their information and needs readily accessible for the current leadership team, and the teams that come after.

One danger of leadership pass-off is sensitive info being lost or leaked. With Booostr, this worry is eliminated. Booster stores all information in a secure online document storage location, ensuring that clubs not only know where their info is but also ensures they know that it is safe.

Put Pass Off Problems in the Past with Booostr

No one likes chasing someone down. Nor does anyone like complications that make an easy process difficult. Instead of chasing down previous members and navigating potential conflicts for your booster club’s info, get Booostr to properly store all your club’s info and belongings in one spot and avoid booster club management pass-off problems.